Committees

Committees for 2007-2008

Standing Committees:

1. Society Business
   1. Finance: *Janet Goodman and officers
   2. Membership: *Martha Dunn, Martha Richardson, Sue Campbell, Leigh DeFreitas
   3. Nominations: *Marsha Carter, Millie Olson, Dale Riggs
   4. History/Archives: *Lorrene Kegris, Susan Nagel, Ann Milam
   5. Program of Work: *Betsy Lowrey, officers, and interested members
   6. Professional Affairs (Byrd Schmierer Recruitment Grant): *Mickey McGuire, Dale Riggs, Barbara Farmer, Anne Penino, Ann Zyglocke
   7. Legislative Committee: *Karen Koory, Sue Hewitt, Betsy Barton, Diane Castleberry
   8. Communications: *Kay Heerwald, Nancy Messinger, Jan Tusing, Millie Olson, Linda MacCleave
   9. Scholarships: *Ellen Snead, Riki Stone, Sylvia Castle, Jodi Seitz
   10. International Projects/World Fellowships: *Janet Goodman, Cindy Jones, Ann Holland Tierney, Debbie Beale
       
2. Ad Hoc Committees:
   1. MCV Children’s Pavilion “Reach Out & Read” Committee: *Sylvia Castle, Myrna Clarke, Patricia Arey, Janet Goodman, Diane Castleberry (and any Gamma Psi members who want to participate on this committee)
   2. Ginter Hall South: *Riki Stone, Cindy Crute, Nancy Ottenbrite, Millie Olson, Leigh DeFreitas, Diane Castleberry (and any Gamma Psi members who want to participate on this committee)
   3. The Grace House: *Diane Castleberry, Ann Holland Tierney, Nan Sanborn (and any Gamma Psi members who want to participate on this committee)
   4. The Happy Hatters: *Leigh DeFreitas, Debbie Beale, Anne Penino, Riki Stone, Betsy Lowery, Diane Castleberry (and any Gamma Psi members who want to participate on this committee)

GENERAL PROCEDURES:

All committees will consist of at least three members appointed by the president. The president will fill vacancies on each committee excluding the Nominations Committee. Each chapter member will be given the opportunity to serve on at least one committee. Each committee shall vote or approve one member to serve as chairman.

Committee chairs will submit written updates about their meetings and activities to the recording secretary. A written annual report from each committee must be submitted to the recording secretary by June 1 of each fiscal year.

Ad hoc committees may be appointed at the discretion of the president.
The president may serve as an ex-officio member, without vote, of all committees except the Nominations Committee.

STANDING COMMITTEES for SOCIETY BUSINESS:

FINANCE COMMITTEE:

• The Finance Committee, in consultation with officers and Committee chairmen, will prepare an annual budget by August 1. Upon approval by the Executive Board, the budget will be submitted to the membership for its approval at the September meeting.
• The treasurer is authorized to pay invoices for budgeted items. Any requests for expenditures outside the current budget shall be submitted to the Finance Committee and Executive Board for review and approval prior to payment.
• The Finance Committee will review the chapter budget and finances and make recommendations for needed changes.
• The Finance Committee shall make recommendations for changes in dues no later than August 1. All members shall be notified prior to the first meeting of the fiscal year, September.
• Chapter dues are an amount recommended by the Finance Committee and approved by the chapter annually by chapter vote at the September meeting.
• Chapter dues must be received by the treasurer by October 31, on which date the treasurer will notify the president of any non-paying members. In accordance with the Constitution of The Delta Kappa Gamma Society International, a member who has not paid current dues by November 1 will be immediately dropped from membership and notified thereof in writing. Such action will be reported to the IOTA State Treasurer. Any member requesting transfer into another chapter must have the annual dues paid by October 31.
• The chapter budget will include travel expenses to official meetings for the president or her designee.
  A president’s pin shall be presented to each president at the May meeting in the first year of her biennium.
• The pin shall be a budgeted item.
• The chapter shall budget money to pay for new initiates’ keypins.
• All invoices for the current fiscal year must be submitted to the treasurer for payment and/or reimbursement by June 1.
• The treasurer’s accounts will be audited or reviewed at the close of each fiscal year, which is June 30.

MEMBERSHIP COMMITTEE:

• The Membership Committee will encourage members to recommend key women educators as candidates for membership in the Society.
• The Membership Committee Chair will make sure that Recommendation for Membership (form 11) is available at each chapter meeting.
• The Membership Committee will review Recommendations for Membership (form 11) and present names and credentials of qualified candidates for membership to chapter members one month in advance of the membership vote.
• The Membership Committee Chair must send a list of the prospective members to the Vice Chairman of the EPCC for clearance and approval for membership to Delta Kappa Gamma Society International.
• The Membership Committee shall prepare written ballots and conduct voting by the membership.
• Written invitations will be mailed to prospective members by the end of March inviting them to attend the Orientation Tea for Prospective Members in April.
• The Orientation program shall be the responsibility of the Membership Chair and her committee.
  Members-elect will indicate in writing their acceptance to membership within one week. The acceptance letters will be sent to the Membership Chair who will inform the president.
• Initiation shall be held in May. The Membership Committee Chair shall conduct the induction ceremony. If applicable, honorary members shall be recognized for their distinguished service to education.
• On even-numbered years new officers will be inducted into the Society and out-going officers will be recognized at Initiation.
• The Membership Committee Chair shall keep an up-to-date file of biographical data on members.
• The Membership Committee Chair shall submit an annual necrology report (form 3) to the IOTA State membership chair, IOTA State President, chapter president, and committee files.

NOMINATIONS COMMITTEE:

• This committee will be comprised of three members elected by the membership.
• The Nominations Committee shall elect a chair from the committee members.
• The Nominations Committee will solicit recommendations from members for chapter officers and presents a slate of officers to the chapter in even-numbered years. The slate will consist of one candidate for each elective office.
• The Nominations Committee Chair will present the slate of officers and conduct the election at the February meeting.
• The Nominations Committee Chair will inform the IOTA State President and IOTA State Executive Secretary of new officers by March 1, as specified in the IOTA State Standing Rules.

HISTORY/ARCHIVES COMMITTEE:

The History/Archives Committee is responsible for gathering and maintaining a historical history of the chapter’s activities. The archives should include, but not limited to, photographs, videos, and articles reporting accomplishments of members.

STANDING COMMITTEES for PROGRAM WORK:

PROGRAM of WORK:

The vice president shall serve as the Program Committee Chair. The Program Committee will be responsible for programs, which address one or more of the Society’s seven purposes and meet the needs of its members. Programs should relate to the current international theme, stimulate thinking, and encourage maximum participation by chapter members. The Program Committee will review the ideals, goals, and history of the Society with the membership during the year.

PROFESSIONAL AFFAIRS/BYRD SCHMIERER RECRUITMENT GRANT:

The Professional Affairs Committee will review applications and recommend the recipient(s) of the annual Byrd Schmierer Recruitment Grant. The Professional Affairs Committee will keep track of the progress of grant recipients, review the grant process, and revise it when necessary. Grant recipients will be invited to attend the annual dinner in May.

LEGISLATIVE COMMITTEE:

The Legislative Committee will inform members about legislation related to education and retirement issues.

STANDING COMMITTEES for EDUCATIONAL SERVICES:

COMMUNICATIONS:

The Communications Committee will serve as the major public relations link of the chapter. The responsibilities of the Communications Committee shall include: publishing a chapter newsletter; publicizing in the local media chapter activities and accomplishments of chapter members; and preparing and distributing the annual chapter yearbook (The Red Book). The Communications Committee chair will send a copy of the annual chapter yearbook to the State Executive Secretary in September.

SCHOLARSHIPS COMMITTEE:

The Scholarships Committee will promote interest among members in scholarships and continued education opportunities by informing members of scholarships and fellowships available through IOTA State and the Delta Kappa Gamma Society International; notifying members of scholarships and fellowship requirements; notifying members of the deadlines for scholarship and fellowship applications; and assisting members in obtaining necessary applications.

INTERNATIONAL PROJECTS/WORLD FELLOWSHIPS COMMITTEE:

The World Fellowship Committee will encourage interest in world fellowship activities and encourage contributions to the World Fellowship Fund that assists women educators who do not live in the United States or Canada and who are not members of the Society. (This committee will be responsible for a chapter fund-raising project to benefit the World Fellowship Fund.)

AD HOC COMMITTEES:

Ad hoc committees will be appointed as needed to accomplish particular activities of the chapter. The president shall appoint ad hoc committees. After submitting its final report, each ad hoc committee will be dissolved.

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